GBDE

Privacy

1. Name and address of the controller

The controller, as defined by the law, is:
PTR HARTMANN GmbH
Gewerbehof 38
59368 Werne
Tel.: +49 2389 7988-0
Email: info@ptr-hartmann.com

1.1 Contact details of the data protection officer
The controller’s data protection officer can be reached at:
Email: datenschutz@ptr-hartmann.com

2. General information about data processing

This website collects a range of general data and information each time a website is accessed by a data subject or an automated system. This general data and information is stored in the web server’s log files. The browser types and versions used, the operating system used by the accessing system, the website from which an accessing system accesses our website (called a referrer), the sub-pages accessed via an accessing system on our website, the date and time the website is accessed, an internet protocol address (IP address), the accessing system's internet service provider and other similar data and information useful in the event of an attack on our information technology systems may be collected.
No conclusions are drawn with respect to the data subject when using this general data and information. Instead, this information is needed to properly deliver our website content, to optimise the content of the website as well as to advertise it, to ensure the continued functioning of our information technology systems and our website’s technology as well as to provide the information necessary for law enforcement authorities to prosecute in the event of a cyber attack. This anonymously collected data and information is therefore statistically analysed and further analysed with the aim of increasing data protection and data security within the company to ultimately ensure an optimum level of protection for the personal data being processed. The anonymous data from the server log files are stored separately from all personal data provided by a data subject.

2.1 Scope of processing of personal data
We generally collect and use our users’ personal data only to the extent necessary to provide a functional website as well as our content and services. Our users’ personal data are regularly collected and used, but only with the user’s consent. An exception applies to cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
   
2.2 Legal basis for processing of personal data
If and insofar as we obtain the consent of the data subject to process their personal data, Art. 6 Para. 1(a) of the EU General Data Protection Regulation (GDPR) shall serve as the legal basis for the processing of personal data.
When processing personal data that are necessary for the performance of a contract to which the data subject is a party, Art. 6 Para. 1(b) GDPR shall serve as the legal basis. The same shall apply to processing operations required to carry out pre-contractual measures.
If and insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 Para. 1(c) GDPR shall serve as the legal basis.
If processing is necessary to safeguard the legitimate interests of our company or those of a third party, and if the interests and fundamental rights and freedoms of the data subject do not prevail over those interests, Art. 6 Para. 1(f) GDPR shall serve as the legal basis for processing.

2.3 Deletion of data and period of storage
The data subject’s personal data are erased or blocked as soon as the purpose of the storage no longer applies. The data may continue to be stored if this is stipulated by European or national legislation in EU regulations, laws or other provisions to which the controller is subject. Data are also blocked or erased upon the expiry of a storage deadline stipulated by the standards mentioned above, unless further storage of the data is necessary to conclude or fulfil a contract.

3. Provision of the website and creation of log files
3.1 Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data are collected:
  • Information about the browser type and version used
  • The user’s operating system
  • The user’s internet service provider
  • The user’s IP address
  • Date and time of access
  • Websites from which the user's system is accessing our website
  • Websites that are accessed by the user's system through our website
The log files contain IP addresses or other data which make assignment to a user possible. For example, this might be the case when the link to the website from which the user accesses the web page, or the link to the website to which the user switches, contain personal data.
The data are also stored in our system’s log files. These data are not stored together with other personal data of the user.

3.2 Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 Para. 1(f) GDPR.

3.3 Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the provision of the website to the user’s computer. To do this, the user's IP address must be stored for the duration of the session.
Storage in log files is done to ensure the functionality of the website. In addition, the data are used to optimise the website and to ensure the security of our information technology systems. No data are analysed for marketing purposes in this context.
Our legitimate interest in data processing also lies in these purposes pursuant to Art. 6 Para. 1(f) GDPR.

3.4 Period of storage
Data are erased once they are no longer necessary for the purpose for which they were collected. If data have been collected for the provision of the website, they are erased when the respective session is concluded.
When data are stored in log files, they are erased after not more than seven (7) days. It is possible to store the data beyond that time. In this case, the user’s IP addresses will be erased or altered so that the accessing client can no longer be attributed to that user.

3.5 Option to object and remove
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. As such, the user has no option to object.

4. Use of cookies
This website uses cookies. Cookies are text files that are filed and stored on a computer system through an internet browser.
Many websites and servers use cookies. Many cookies contain a cookie ID.  A cookie ID is a unique code identifying the cookie. It consists of a string through which websites and servers can be assigned to the specific web browser in which the cookie was stored. This allows websites and servers that have been visited to distinguish the individual's browser from other web browsers that contain other cookies. A particular web browser can be recognised and identified by the unique cookie ID.
The use of cookies allows users of this website to be provided with more user-friendly services, which would not be possible without the cookie.
Cookies are used to optimise the information and services offered to the user on our website. As already mentioned, cookies enable us to recognise users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, users of a website that uses cookies need not re-enter their log-in data each time they visit the website as this is done by the website and the cookie is stored on the user's computer system. Another example is the cookie used in a shopping cart in an online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.
The data subject can prevent cookies being placed by our website at any time by adjusting their web browser’s settings to permanently refuse cookies. Furthermore, cookies already placed can be deleted at any time through a web browser or other software programs. This is possible in all current web browsers. If the data subject disables cookies in their web browser, they may not be able to make use of all of the functions of our website in some cases.

4.1 Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in or by the internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is later reopened.
We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser be identified, even after switching to a different website.
The following data are therefore stored and transmitted in the cookies:
  • Language settings
  • Log-in information
In addition, we use cookies on our website that enable users’ browsing behaviour to be analysed.
Here, the following data may be transmitted:
  • Search terms entered
  • Frequency of site visits
  • Use of website features
The user data collected in this way are pseudonymised through technical measures. This means it is no longer possible to attribute this data to the user accessing our website. These data are not be stored together with the user’s other personal data.
When accessing our website, users are informed about the use of cookies for analysis purposes by an information banner and are referred to this Privacy Policy. Here, users are also notified of how to prevent the storage of cookies by adjusting the browser settings.

4.2 Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 Para. 1(f) GDPR.

4.3 Purpose of data processing
The purpose of using cookies that are technically necessary is to facilitate the use of websites for the users concerned. Some features of our website may not be available without the use of cookies. To access these features, we must be able to recognise the user’s browser even after they switch to another website.
We require cookies for the following applications:
  • Take-over of language settings
  • Bookmarking of search terms
The user data collected through technically necessary cookies are not used to create user profiles.
Analysis cookies are used for the purpose of improving the quality of our website and its content. Analysis cookies enable us to learn how the website is used so that we can continue to optimise our services.
These purposes pursuant to Art. 6 Para. 1(f) GDPR] also reflect our legitimate interest in processing personal data. 

4.4 Period of storage, option to object and remove
Cookies are stored on the user’s computer and sent to us from there. This means that, as a user, you have full control over the use of cookies. By changing your browser’s settings, you can disable or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all of the features of our website.

5. Newsletter
5.1 Description and scope of data processing
The newsletter is sent out when users register on the website.
Users have the option of subscribing to a free newsletter on our website. The data from the input mask are sent to us when they register for the newsletter.
A minimum requirement for registration is the user's email address, but additional personal information may be provided for the purpose of personalisation:
  • Title
  • Surname
  • Name
  • Company
In addition, the following data are collected when registering:
  • IP address of the accessing computer
  • Date and time of registration
Consent for your data being processed is obtained during the registration process, and reference is made to this Privacy Policy.
The newsletter is sent on the basis of the sale of goods or services.
If you purchase goods or services on our website and supply your email address in the process, we may then use this to send you a newsletter. In this case, the newsletter will only be used to send you direct mail for goods or services similar to those you have purchased.
We will not disclose your data to third parties in connection with the processing of your data for the purpose of sending newsletters. These data are only used to send out the newsletter.

5.2 Legal basis for data processing
The newsletter is sent out when users register on the website.
The legal basis for processing the data after the user has registered for the newsletter is Art. 6 Para. 1(a) GDPR, once the user’s consent has been obtained.
The legal basis for sending the newsletter as a result of the sale of goods or services is Sec. 7 Para. 3 of the Unfair Competition Act (Gesetz gegen den unlauteren Wettbewerb [UWG]) in conjunction with Art. 6 Para. 1(f) GDPR.

5.3 Purpose of data processing
The user’s email address is collected in order to deliver the newsletter.
Other personal data are collected during the subscription process to prevent any misuse of the services or the email address used.

5.4 Period of storage
Data are erased once they are no longer necessary for the purpose for which they were collected. The user’s email address is therefore only stored as long as their newsletter subscription is active.
The other personal data collected during the subscription process is normally deleted after a period of seven (7) days.

5.5 Option to object and remove
Subscription to the newsletter may be terminated by the user in question at any time. A corresponding link is provided in each newsletter for this purpose.
This also allows the user to revoke their consent to the storage of the personal data collected during the subscription process.

6. Contact form and email contact
6.1 Description and scope of data processing
A contact form is provided on our website, which can be used to engage in electronic contact. If a user avails themselves of this option, the data entered in the input mask are transmitted to us and stored. These data include:
  • Surname
  • Email address
  • Telephone number
  • Company
  • Postal address
  • Issue/request
The following data are also stored at the time the message is sent:
  • The user’s IP address
  • Date and time of registration
Consent to the processing of your data is obtained during the sending process, and reference is made to this Privacy Policy.
You may also contact us via the email address provided. In this case, the user’s personal data transmitted with the email are stored.
No data are forwarded to third parties in this regard. These data are used exclusively for processing the conversation.

6.2 Legal basis for data processing
The legal basis for the processing of data upon obtaining the user’s consent is Art. 6 Para. 1(a) GDPR.
The legal basis for the processing of data transmitted when sending an email is Art. 6 Para. 1(f) GDPR. If the aim of the contact via email is to conclude a contract, processing shall also be legally based on Art. 6 Para. 1(b) GDPR.

6.3 Purpose of data processing
We only process the personal data from the input mask in order to process the contact. In the case of contact via email, this also includes the required legitimate interest in processing the data.
The other personal data processed during the sending process serve to prevent abuse of the contact form and to ensure the security of our information technology systems.

6.4 Period of storage
Data are erased once they are no longer necessary for the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is deemed to have ended when it can be inferred from the circumstances that the relevant facts have been clarified in a conclusive manner.
The other personal data collected during the sending process is normally erased after a period of not more than seven (7) days.

6.5 Option to object and remove
The user has the option to revoke their consent in respect to the processing of their personal data at any time. If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the conversation may not continue.
Any and all personal data stored as part of the contact process will be erased in this case.

7. Rights of the data subject
If your personal data are being processed, you are the “data subject” as defined by the GDPR, and you are entitled to the following rights with respect to us as the controller. You may exercise your rights by contacting our data protection officer or the service centre staff, indicating your concerns.

7.1 Right to access
Any data subject affected by the processing of personal data has the right to obtain information about the personal data stored about them at any time, free of charge, as well as the right to access a copy of such data from the controller.
You may request confirmation from the controller as to whether they are processing the personal data that relates to you.

7.2 Right to correction
Any data subject affected by the processing of personal data has the right to request the immediate correction of any incorrect personal data that relates to them. Furthermore, the data subject has the right to request the completion of incomplete personal data, including through a supplementary declaration, taking into account the purposes of the processing.

7.3 Right to restriction of processing
Any data subject affected by the processing of personal data has the right to request that the controller immediately restricts processing if the conditions stipulated by Art. 18 Para. 1 GDPR are met.

7.4 Right to erasure
Any data subject affected by the processing of personal data has the right to request that the personal data regarding the data subject be erased if and insofar as one of the reasons stipulated in Art. 17 Para. 1 GDPR applies.

7.5 Right to data portability
Any data subject affected by the processing of personal data has the right obtain personal data relating to the data subject and provided by the same to the controller in a structured, commonly used and machine-readable format. They also have the right to transfer these data to another controller without hindrance by the controller to whom the personal data was provided, provided that the processing is based on the consent pursuant to Art. 6 Para. 1(a) GDPR or Art. 9 Para. 2(a) GDPR or on a contract pursuant to Art. 6 Para. 1(b) GDPR, and the data are processed using automated procedures.

7.6 Right to object
Any data subject affected by the processing of personal data has the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Article 6 Paragraph 1(e) or (f) GDPR. This also applies to profiling based on these provisions.
In the event of an objection, the company will longer process the personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh the interests, rights and freedoms of the data subject, or where processing serves the assertion, exercise or defence of legal claims.
If the company processes personal data in order to run a direct mail campaign, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where this is connected to this kind of direct marketing. Should the data subject object to the processing of their data for direct marketing purposes, we will no longer process their personal data for this purpose.

7.7 Right to revoke declaration of consent in relation to data protection
Any data subject affected by the processing of personal data has the right to revoke their consent to the processing of personal data at any time.
You have the right to revoke any declaration of consent granted in relation to data protection at any time. The revocation of consent does not affect the lawfulness of the processing based on consent before revocation.

7.8 Right to legal remedies with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you are entitled to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement, if you believe your personal data are being processed in violation of the GDPR.

8. Privacy policy for the use of Google Analytics (with anonymisation function)
The processing controller has integrated the Google Analytics component (with anonymisation function) into this website. Google Analytics is a web analysis service. Web analysis is the surveying, collection and analysis of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on the website from which a person has accessed a website (called a referrer), which sub-pages of the website were accessed or how often and for what length of time a sub-page was viewed. Web analytics is primarily used to optimise a website and provide a cost-benefit analysis of web advertising.
The company operating Google Analytics components is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043-1351, USA.
The controller uses the “_gat._anonymizeIp” add-on for web analytics via Google Analytics. This add-on allows the data subject’s IP address for their internet connection to be truncated and anonymised by Google if they access our website from a Member State of the European Union or from another country which is a signatory to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Among other things, Google uses the data and information obtained to evaluate the use of our website, to compile online reports for us that show activity on our website and to provide other services related to the use of our website.
Google Analytics places a cookie on the data subject’s information technology system. Cookies have already been explained above. The placement of this cookie enables Google to analyse the usage of our website. Each time someone opens an individual page of this website which is run by the controller responsible for processing and on which a Google Analytics component is integrated, the Google Analytics component in question will trigger the browser on the data subject’s information technology system to automatically send data to Google for the purpose of online analysis. As part of this technical process, Google receives information about personal data, such as the data subject’s IP address, which, among other things, enables Google to track the origin of visitors and clicks, and subsequently charge commission.
The cookie stores personally identifiable information, such as the time of access, the location from which access was made and the frequency of site visits by the data subject. Each time someone visits our website, these personal data, including the IP address of the internet connection used by the data subject, are transferred to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may disclose personal data collected through this technical process to third parties.
As mentioned above, the data subject can prevent the cookies being placed by our website at any time by adjusting their web browser’s settings to permanently refuse cookies. Adjusting the browser’s settings in this way would also prevent Google from placing a cookie on the data subject’s information technology system. In addition, a cookie already placed by Google Analytics can be deleted at any time through a web browser or other software programs.
Furthermore, the data subject has the option of objecting to and preventing the collection of the data generated by Google Analytics relating to the use of this website and the processing of these data by Google. To do this, the data subject must download and install a browser add-on at https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data or information about website visits may be transmitted to Google Analytics. From Google’s point of view, the installation of this browser add-on constitutes an objection. If the data subject's information technology system is later deleted, formatted or reinstalled, the data subject must re-install the browser add-on in order to disable Google Analytics. If the browser add-on is uninstalled or disabled by the data subject or any other person authorised to do so within the data subject’s sphere of control, it is possible to reinstall or reactivate the browser add-on.
Additional information and Google's privacy policy can be found at https://www.google.de/intl/de/policies/privacy/  and at http://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail at https://www.google.com/intl/de_de/analytics/.

9. Privacy policy for online applications
9.1 Information about applications

We collect various kinds of data as part of the application process. In particular, these data include your personal contact data and information about your training, work experience and abilities. In addition you can send us electronically-stored documents such as your CV, certificates or cover letters.
We do not require you to provide information which is not usable in accordance with the General Law on Equal Treatment (race, ethnic origin, sex, religion or belief, handicap, age or sexual identity). Also, please do not send details of illnesses, pregnancy, ethnic origin, political views, philosophical or religious convictions, membership of a trade union, physical or mental health or sexual life. This also applies to content which is likely to infringe upon the rights of others (e.g. copyright, press law or the general rights of third parties).

9.2 Collection, processing, use and transmission of your data
As part of the application process, personal data which we have received in connection with your application are only collected, stored, processed and used for purposes which are necessary for the processing of your application.
If your application is successful, the listed data can be used for administrative matters as part of the occupation.
Your online application is only processed and taken note of by the necessary contact persons. All employees who are entrusted with data processing are obligated to maintain the confidentiality of your data. Third parties do not have any knowledge of your data. Processing of your data takes place solely in Germany.

9.3 Period of storage
If we are unable to offer you employment, the data which you send are stored for up to six months for the purpose of the ability to answer questions relating to your application and its rejection.
However, if your application documents are of interest as a matter of principle and no suitable employment is currently available, you herewith give us permission to store your data for up to 24 months in order that we can take these into account and contact you in the event of future job opportunities. 10. Handling customers’ and suppliers’ data
We process your data – including in part personal data – in order to initiate, execute and implement contractual relationships, to prepare tenders and invoices as well as for the purpose of establishing contacts and preparing information within the framework of providing customer support.

10.1 Legal basis for the processing activity
Processing is required for the performance of a contract or a pre-contractual measure in accordance with Art. 6 Abs. 1 lit. b DSGVO or in order to safeguard our legitimate interest in accordance with Art. 6 Abs. 1 lit. f DSGVO unless the interests or fundamental rights and freedoms of the relevant person prevail.

10.2 Categories of recipients
The internal recipients are the following departments: consultancy, contract management, bookkeeping, controlling, back office. Furthermore, we make use of service providers (order processors) in order to carry out our tasks, e.g. IT service providers and hosting service providers, and pass on data to authorities or courts in line with legal obligations.

10.3 Data transfer to a third country
Transfer to third countries is not planned.

PTR HARTMANN GmbH
24.5.2018